SCM13381 NSW Government Electric Vehicle Fleet Charging Infrastructure Prequalification Scheme

Suppliers on this scheme

23-Aug-2023

Last updated

Managed	The Treasury
Type	Whole of government Recommended
Scheme category	Vehicles
Scheme ID	SCM13381
Scheme owner	GORDON RISTEVSKI NSWGFleetElectrification@treasury.nsw.gov.au

Start date:

02-Dec-2022 12:00 AM

Start intake date:

02-Dec-2022 9:00 AM

End date:

01-Dec-2025 11:59 PM

End intake date:

01-Dec-2025 5:00 PM

Description

Deliver the full scope of electric vehicle supply equipment goods, installation works and maintenance services.

Scope

The Electric Vehicle Fleet Charging Infrastructure Scheme is used by NSW Government Agencies and Non-Agency Eligible customers such as State owned corporations, councils and not-for-profit (“Buyers”).

The approved supplier must provide quotations as requested by an eligible buyer to be considered for work, and must not charge over the maximum rates submitted under the scheme. The supplier may submit lower rates and prices than the rates and prices under the scheme rates card when tendering for a project with an eligible buyer.

The scope of work, fees and other requirements for a project agreement will be formed using the standard form agreement (see supporting documents). Approved suppliers under the scheme either directly, or via the engagement of its selected sub-contractors remain responsible for the delivery of the EVSE goods, works and services under the project agreement formed.

At the completion of each project the approved suppliers must submit a detailed project report to the Department.

Standard Form Agreement
Standard-Form-Agreement-v1.docx (VND.OPENXMLFORMATS-OFFICEDOCUMENT.WORDPROCESSINGML.DOCUMENT, 237 kb)

Instructions

The scheme is open to applicants who comply with the scheme conditions and have the demonstrated ability to the deliver the scope under capability A – Electric Vehicle Supply Equipment Goods, Works and Services under the scheme. Close date is 1st Dec 2025.

Applications for prequalification onto the scheme are assessed by an evaluation committee. The applicant must demonstrate compliance and satisfactorily meet the evaluation criteria as outlined in the scheme conditions relating to:

Company & Capability details;
Compliance to specifications;
Company experience;
Referee Reports;
Rates card;
Insurances;
Quality Assurance, Environmental Management systems and controls;
Licences and Certifications;
Compliance to Workplace Health and Safety (WHS) Statutory Obligations;
Supplier Code of Conduct; and
NSW Procurement Policy Framework

Scheme Requirements

Company details: Company profile, associated entities, subcontractors and suppliers ^* (required)

Please complete and upload the attached template to provide the following information:

Details of your company’s core business activities (key goods and services offered)
Key company personnel
Details of company’s capabilities under Capability A - Electric vehicle supply equipment (EVSE) Goods, Works and Services that will be delivered by your company and/or will be delivered by any associated entities, subcontractors and suppliers

Company and capability profile template

Company-and-Capability-Profile-Template-v2-1.docx

Response type:

File upload

Compliance to specifications ^* (required)

Please confirm that you can comply with the scheme EVSE Specification

EVSE Specification

EVSE-Specification-v1.1.docx

Response type:

Radio button yes/no

Company experience ^* (required)

Please complete and upload the attached template to provide the following information:

Two examples of your company’s relevant experience within the last 3 years relating to capability A including details of EVSE Goods, Works and Services delivered by any 3^rd parties (including but not limited to) any nominated subcontractors, suppliers or associated entities and their scope and responsibilities.

Company experience template

Company-Experience-Template-v2.docx

Response type:

File upload

Applicant referee reports ^* (required)

Please complete the attached template and provide the following information:

Two referee reports in support of the services delivered under capability A - EVSE Goods Works and Services within the last 3 years.

Referee report template

Referee-Report-Template-v3.docx

Response type:

File upload

Rates card ^* (required)

Please complete and upload the attached template with your company’s rates card (maximum rates and prices) for the Goods, Works and Services delivered under capability A.

Note: Scheme benchmark rates have been provided as a reference point for applicants to submit their rates card.

Rates Card

Rates-Card-v5.xlsx

Response type:

File upload

Insurances ^* (required)

The applicant must provide evidence that it has, or is able to procure, all insurances which is required to maintain and effect under the Scheme or which it may be required to maintain and effect under a project agreement.

Do you agree to the above?

Response type:

Checkbox agree/disagree

Quality assurance ^* (required)

Please upload evidence of accreditation from a recognised industry body, such as certification to AS/NZS ISO 9001 OR one example of a completed site-specific quality inspection and test plan (ITP) OR a Certificate Compliance Electrical Work (CCEW) and a commissioning test report.

Response type:

File upload

Environmental management ^* (required)

Please upload evidence of a completed site-specific environmental management plan OR a completed site specific checklist/procedure to address environmental management requirements.

Alternatively, where you cannot provide these please upload your proposed approach (eg checklist or procedure) to address environmental management requirements for works to be delivered under capability A - EVSE Goods, Works and Services..

Optional: If you also hold accreditation to AS/NZS ISO 14001 Environmental Management Systems please upload your certificate of accreditation.

Response type:

File upload

Other licences and certifications ^* (required)

Please confirm that your company and all nominated subcontractors who will be involved in the delivery of the works hold appropriate licenses (i.e. electric licences) and certifications as required by NSW Fair Trading and NSW laws to perform the services under capability A - EVSE Goods, Works and Services.

Response type:

Radio button yes/no

Work health and safety (WHS) statutory obligations ^* (required)

Please upload evidence of any WHS management system (WHSMS) certification aligned to ISO 45001 (or AS4801) OR one example of a completed safe work method statement (SWMS) for works performed under capability A - EVSE Goods, Works and Services.

Response type:

File upload

WHS prosecutions or fine(s) ^* (required)

Has your organisation incurred a prosecutions or fine(s) for a breach of any Australian WHS and/or environmental legislation during the past 2 years?

Response type:

Radio button yes/no

WHS prosecutions or fine(s)

If you answered yes to the previous question please provide details of the prosecutions or fine(s).

Response type:

Text area

Supplier code of conduct ^* (required)

Do you agree to comply with the requirements of the NSW Government Supplier Code of Conduct located at: https://buy.nsw.gov.au/policy-library/policies/supplier-code-of-conduct.

Response type:

Checkbox agree/disagree

NSW Procurement Policy Framework ^* (required)

The NSW Procurement Policy Framework provides a comprehensive guide to the procurement process based on NSW Government procurement objectives, policy and NSW Procurement Board requirements.

The applicant must comply with the NSW Procurement Policy Framework located at https://buy.nsw.gov.au/policy-library/policies/procurement-policy-framework

Response type:

Checkbox agree/disagree

Capabilities

A Electric Vehicle Supply Equipment (EVSE) Goods, Works and Services

A1. EVSE Goods Supply of EV chargers, including AC EV charger (7kW to 22kW), and/or DC EV charger (25kW to 150 kW), load management controller, and other hardware to charge electric vehicles to cater for fleet operation needs. The EVSE Goods must comply with the specifications as defined in EVSE Goods, Works and Services Specification Document. A2. EVSE Works Carry out of civil and electrical installation works and materials to setup up EVSEs in a site, works including but not limited to, site inspection, installation physical design, site backbone electrical infrastructure upgrade (if required), cable conduit, wire routing, EVSEs installation, IT network integration with EVSEs. Carry out the commissioning services to thoroughly test, operate and calibrate the EVSEs to ensure all EV charging functions in accordance with relevant standards and manufacturer's specifications. Ensure that EVSEs integrate with the Charging Management Platform (CMP) and support all data communication, reporting and operation requirements. Meet all electrical safety, power loading and structural maintenance requirements of site backbone electrical infrastructure. Perform installation checks and test services to ensure compliance with the specifications as defined in EVSE Goods, Works and Services Specification Document. The Works must be carried out in accordance to standards of workmanship and work methods which conform with all, relevant Australian Standards, codes of practice and the lawful requirements, including holding all required licenses and certifications. A3. Maintenance Services Maintenance of EVSEs and other works associated, including EVSE inspection, servicing, repairs, resolving data communication with CMP, fixing warranty issues, helpdesk support and tracking maintenance requests. OPTIONAL A4. Charging-as-a-Service (CAAS) Supply of a subscription-based service model allowing a $/kWh fee to be paid per charge, or weekly/monthly/annual fee per EVSE/vehicle over a fixed term period, or a standard parking fee coupled with charger access. The subscription model includes turnkey EV charging stations and associated system, driver support and professional field maintenance. Applicants are encouraged to provide details and information about their subscription service model offerings.

Question 1:

To be successful when applying for this scheme you must provide your experience, skills and ability to deliver the full scope defined under, A1, A2 and A3. Do you have relevant experience and the ability to deliver the full scope under capability A?

Question 1:

Response type:

Radio button (Yes/No)

Question 2:

Please indicate if you will be applying for the optional capability A4. Charging-as-a-Service.

Question 2:

Response type:

Radio button (Yes/No)

Terms and conditions

Scheme Conditions.V3.docx
Scheme-Conditions.V3.docx (VND.OPENXMLFORMATS-OFFICEDOCUMENT.WORDPROCESSINGML.DOCUMENT, 2,869 kb)

View amendments to this scheme

SCM13381 NSW Government Electric Vehicle Fleet Charging Infrastructure Prequalification Scheme

Description

Scope

Instructions

Scheme Requirements

SCM13381 Scheme specific questions

Company details: Company profile, associated entities, subcontractors and suppliers ^* (required)

Compliance to specifications ^* (required)

Company experience ^* (required)

Applicant referee reports ^* (required)

Rates card ^* (required)

Insurances ^* (required)

Quality assurance ^* (required)

Environmental management ^* (required)

Other licences and certifications ^* (required)

Work health and safety (WHS) statutory obligations ^* (required)

WHS prosecutions or fine(s) ^* (required)

WHS prosecutions or fine(s)

Supplier code of conduct ^* (required)

NSW Procurement Policy Framework ^* (required)

Capabilities

Capability A - Electric Vehicle Supply Equipment (EVSE) Goods, Works and Services

A Electric Vehicle Supply Equipment (EVSE) Goods, Works and Services

Terms and conditions

SCM13381 NSW Government Electric Vehicle Fleet Charging Infrastructure Prequalification Scheme

Description

Scope

Instructions

Scheme Requirements

SCM13381 Scheme specific questions

Company details: Company profile, associated entities, subcontractors and suppliers * (required)

Compliance to specifications * (required)

Company experience * (required)

Applicant referee reports * (required)

Rates card * (required)

Insurances * (required)

Quality assurance * (required)

Environmental management * (required)

Other licences and certifications * (required)

Work health and safety (WHS) statutory obligations * (required)

WHS prosecutions or fine(s) * (required)

WHS prosecutions or fine(s)

Supplier code of conduct * (required)

NSW Procurement Policy Framework * (required)

Capabilities

Capability A - Electric Vehicle Supply Equipment (EVSE) Goods, Works and Services

A Electric Vehicle Supply Equipment (EVSE) Goods, Works and Services

Terms and conditions

Company details: Company profile, associated entities, subcontractors and suppliers ^* (required)

Compliance to specifications ^* (required)

Company experience ^* (required)

Applicant referee reports ^* (required)

Rates card ^* (required)

Insurances ^* (required)

Quality assurance ^* (required)

Environmental management ^* (required)

Other licences and certifications ^* (required)

Work health and safety (WHS) statutory obligations ^* (required)

WHS prosecutions or fine(s) ^* (required)

Supplier code of conduct ^* (required)

NSW Procurement Policy Framework ^* (required)