SCM100001 Prequalification Scheme: Assisted School Travel Program (ASTP)
557
Suppliers on this scheme
11-Jan-2024
Last updated
| Managed | NSW Department of Education |
|---|---|
| Type |
Agency specific
Mandatory |
| Scheme category | Travel |
| Scheme ID | SCM100001 |
| Scheme owner | Kyriakos Seretis businessassurance.astp@det.nsw.edu.au |
11-Sep-2023 9:00 AM
01-Jan-2099 11:59 PM
Description
ASTP Scheme provides the Department of Education with access to providers who transport students with disability.
Scope
The services to be provided under the Assisted School Travel Program (ASTP) Scheme is the transportation of one or more eligible students with disability on a route within a specified locality or localities, between home and school, or other destinations determined by the Department.
The role of the Contractor is highly regarded in the community requiring a high level of responsibility, professionalism, quality and duty to ensure the welfare of students being transported. Contractors will be required to supply suitably qualified Drivers and Vehicles while fulfilling the requirements of the service.
Contactors may be offered a service based on student need in accordance with the ASTP Scheme Conditions and ASTP Agreement. There is no guarantee that being added to the ASTP Scheme will result in the award of transport services.
Applicants should review the ASTP website and the Transport Areas to identify their serviceability across NSW. For more information call 1300 338 278.
-
ASTP Scheme conditionsASTP-SCHEME-CONDITIONS.pdf (PDF, 406 kb)
Instructions
- Review the ASTP Website
- Provide an extract detailing your business controlling members and percentage distributions
- Provide evidence of your certificate of currency Public Liability (value of $20 million per claim)
- Provide evidence of your Worker's Compensation insurance for all employees (Information about who is exempt is available at https://www.sira.nsw.gov.au)
- Ensure that all Personnel will continue to hold a current Working With Children Check and pass a National Police Check
- Complete the ASTP Driver Details, Vehicle Details and Transport Area Distance forms
- Provide a letter from an independent Public Practicing Accountant confirming your financial capacity (refer to Financial Capacity Letter)
- Develop your Management Capacity (and provide supporting documentation if required):
- Workplace management systems
- Electronic data management systems
- Communication systems
- Fleet management
- Human resource management
- Provide two letters of reference and their contact details
Scheme Requirements
SCM100001 Scheme specific questions
Controlling member(s) * (required)
List the controlling member(s) of your entity including each percentage distribution i.e. individual sole trader will list the individual name and 100% distribution
Response type:
Text area
Controlling member(s) - documentation
If you have multiple controlling member(s) please attach supporting documentation detailing their names and percental distribution i.e. if a company, attach a company ASIC Current & Historical Company Extract https://download.asic.gov.au/media/4017232/current-and-historical-company-extract-paid.pdf
Response type:
File upload
Controlling member(s) - interest in any other Contractor
List any controlling member(s) or officeholders have voting shares or other beneficial interest in any other Contractor (or a holding company of a Contractor)
Response type:
Text area
Assignment/novation
If you are an existing provider wishing to novate your business in accordance with the ASTP Agreement, attach a NSW Statutory Declaration Form - declaring the reason for a change in entity/structure and that neither entity is going into liquidation.
The new entity must submit this application and not perform any services until approved in writing by the Department.
There is no guarantee that the Department will approve a novation or assignment of the ASTP Agreement.
If the novation request is not supported this application may be considered as a new provider (if you do not wish for this to occur, please refer to this in the attached Statutory Declaration).
Response type:
File upload
Public liability insurance * (required)
Provide evidence of Public liability insurance to the value of $20 million
Response type:
File upload Date
Workers compensation insurance
Provide evidence of Workers compensation insurance for all employees. Information about who is exempt from holding a workers compensation policy is available at https://www.sira.nsw.gov.au/insurance-coverage/workers-compensation-insurance/who-is-exempt
Response type:
File upload Date
Workplace Health and Safety (WHS) * (required)
Confirm entity complies with Workplace Health and Safety (WHS) statutory obligations and agrees to continue to do so for the term of any agreement awarded
Response type:
Radio button yes/no
Authority to exchange information between Government Agencies * (required)
The Contractor authorises the Department to make available to other NSW Government departments or agencies information concerning the Contractor and its Personnel, including any information provided by the Contractor to the Department and any information relating to the Contractor's performance
Response type:
Radio button yes/no
Personnel screening * (required)
Confirm that all Personnel will continue to hold a current Working With Children Check and pass a National Police Check. In addition, no Personnel will perform services unless approved to do so by the Department.
Response type:
Radio button yes/no
Drivers
All drivers must meet the Driver requirements as outlined in the ASTP Agreement. New applicants must provide the completed ASTP Driver details form listing the intended primary and relief drivers.
If you are an existing member please submit the respective new driver application form(s) prior to submitting this request to amend your capabilties.
Response type:
File upload
Vehicles
All vehicles must meet the Designated vehicle requirements as outlined in the ASTP Agreement.
New applicants must provide the completed ASTP Vehicle details form listing the intended primary and relief vehicles within your fleet.
If you are an existing member please submit the respective new vehicle application form(s) prior to submitting this request to amend your capabilities.
Response type:
File upload
Distance
New applications must complete the ASTP Transport Area Distance form demonstrating your capacity to provide services for your selected areas.
If you are an existing member and wish to extend your transport area capability you must complete the ASTP Transport Area Distance form demonstrating your capacity to provide services for your selected areas.
Response type:
File upload
Run capacity * (required)
Indicate the run capacity phase (A to K) you are seeking to be prequalified to deliver.
New applications must select Phase A – 1 to 5
For existing members, record your current Phase. If you are requesting to amend your Run Capacity the ASTP will only consider requests that are sequential in order ie from Phase A – 1 to 5 Runs to Phase B – 6 to 10 Runs.
Please only select one option.
Response type:
Checkbox Multiple custom (Phase A - 1 to 5 Runs, Phase B - 6 to 10 Runs, Phase C - 11 to 15 Runs, Phase D - 16 to 20 Runs, Phase E - 21 to 30 Runs, Phase F - 31 to 40 Runs, Phase G - 41 to 50 Runs, Phase H - 51 to 60 Runs, Phase I - 61 to 70 Runs, Phase J - 71 to 100 Runs, Phase K - 101+ Runs)
Management capacity - Workplace management systems * (required)
Provide details of management structure, staff roles, and responsibilities, overall systems and processes used in managing the delivery of transport services, in particular ensuring services are rendered in accordance with ASTP direction i.e. Run Card. Ensure annual reviews by an independent practicing accountant to ensure the viability of services.
Response type:
Text area
Management capacity - Electronic data management systems * (required)
Provide details on electronic data management systems. Include information on how entity manage vehicles, drivers, insurances, renewals, students’ attendance, payroll systems, and details of how suppliers manage statutory and contractual compliance requirements of the contract.
Response type:
Text area
Management capacity - Communication systems * (required)
Provide details on communication systems. Include information on communication tools, channels, systems, and strategies used for communicating with personnel (both internal and external).
Also outline the frequency of communication to employees, and communications with stakeholders i.e. introductions to schools and parents, records management practices, incident reporting approach, complaint handling procedures, and provider and driver availability.
Response type:
Text area
Management capacity - Fleet management * (required)
Provide details on fleet management. Include information on how you will acquire, maintain, and manage vehicles used for these services, including management process for the replacement of vehicles when age limits are approaching, availability of relief vehicles, and maintaining compliance requirements (registration and insurance), vehicle safety checks.
Response type:
Text area
Management capacity - Human resource management * (required)
Provide details on human resource management. Include information on how you engage and manage personnel to provide the services, including relief personnel and leave arrangements.
Personnel training in supporting students with a disability and their specific needs. Your strategy for maintain training and screening currency i.e., Working with Children Checks and first aid. Comprehensive onboarding and performance management practices and policies to ensure suitability qualified drivers.
Response type:
Text area
Management capacity - Supporting documents
If you wish to provide more information or attach supporting documents for your management capacity attach below.
Response type:
File upload
Subcontracting arrangements
Do you intended to subcontract any of your services?
If yes, you will be required to complete the application form to subcontract transport services and subcontract legal contract template.
Please note the ASTP will not consider any subcontracting request for Providers who are in Phase A.
Response type:
Radio button yes/no
Financial capacity * (required)
Provide a verified and signed letter (with official letterhead) from an independent, public practising accountant, demonstrating your financial capacity to (please see financial capacity example):
- maintain vehicles
- remunerate drivers
- operate a business
- number of transport Runs (services) that, according to the accountant's opinion, you can operate
Response type:
File upload
Website
If your business has a website, please list it below
Response type:
Text area
Additional Information
Please describe your ability (skills and experience) to provide transport services or additional services to the ASTP. For instance, you may be an established transport company already providing services to community organisations or other government departments.
Response type:
Text area
First reference check
New applicants must supply two letters of reference(s) to support your application, including their name, email and contact details in the event the department may wish to contact them.
Please upload your first reference check.
Response type:
File upload
Second reference check
New applicants must supply two letters of reference(s) to support your application, including their name, email and contact details in the event the department may wish to contact them.
Please upload your second reference check.
Response type:
File upload
Capabilities
01 - Albury
01A Albury - Sedan
Response type:
None
01B Albury - People mover
Response type:
None
01C Albury - Mini bus
Response type:
None
01D Albury - Wheelchair Vehicle 1 - 3
Response type:
None
02 - Armidale
02A Armidale - Sedan
Response type:
None
02B Armidale - People mover
Response type:
None
02C Armidale - Mini bus
Response type:
None
02D Armidale - Wheelchair Vehicle 1 - 3
Response type:
None
03 - Bankstown
03A Bankstown - Sedan
Response type:
None
03B Bankstown - People mover
Response type:
None
03C Bankstown - Mini bus
Response type:
None
03D Bankstown - Wheelchair Vehicle 1 - 3
Response type:
None
04 - Batemans Bay
04A Batemans Bay - Sedan
Response type:
None
04B Batemans Bay - People mover
Response type:
None
04C Batemans Bay - Mini bus
Response type:
None
04D Batemans Bay - Wheelchair Vehicle 1 - 3
Response type:
None
05 - Bathurst
05A Bathurst - Sedan
Response type:
None
05B Bathurst - People mover
Response type:
None
05C Bathurst - Mini bus
Response type:
None
05D Bathurst - Wheelchair Vehicle 1 - 3
Response type:
None
06 - Blacktown
06A Blacktown - Sedan
Response type:
None
06B Blacktown - People mover
Response type:
None
06C Blacktown - Mini bus
Response type:
None
06D Blacktown - Wheelchair Vehicle 1 - 3
Response type:
None
07 - Bondi
07A Bondi - Sedan
Response type:
None
07B Bondi - People mover
Response type:
None
07C Bondi - Mini bus
Response type:
None
07D Bondi - Wheelchair Vehicle 1 - 3
Response type:
None
08 - Bourke
08A Bourke - Sedan
Response type:
None
08B Bourke - People mover
Response type:
None
08C Bourke - Mini bus
Response type:
None
08D Bourke - Wheelchair Vehicle 1 - 3
Response type:
None
09 - Broken Hill
09A Broken Hill - Sedan
Response type:
None
09B Broken Hill - People mover
Response type:
None
09C Broken Hill - Mini bus
Response type:
None
09D Broken Hill - Wheelchair Vehicle 1 - 3
Response type:
None
10 - Campbelltown
10A Campbelltown - Sedan
Response type:
None
10B Campbelltown - People mover
Response type:
None
10C Campbelltown - Mini bus
Response type:
None
10D Campbelltown - Wheelchair Vehicle 1 - 3
Response type:
None
11 - Central Coast
11A Central Coast - Sedan
Response type:
None
11B Central Coast - People mover
Response type:
None
11C Central Coast - Mini bus
Response type:
None
11D Central Coast - Wheelchair Vehicle 1 - 3
Response type:
None
12 - Clarence/Coffs Harbour
12A Clarence / Coffs Harbour - Sedan
Response type:
None
12B Clarence / Coffs Harbour - People mover
Response type:
None
12C Clarence / Coffs Harbour - Mini bus
Response type:
None
12D Clarence / Coffs Harbour - Wheelchair Vehicle 1 - 3
Response type:
None
13 - Deniliquin
13A Deniliquin - Sedan
Response type:
None
13B Deniliquin - People mover
Response type:
None
13C Deniliquin - Mini bus
Response type:
None
13D Deniliquin - Wheelchair Vehicle 1 - 3
Response type:
None
14 - Dubbo
14A Dubbo - Sedan
Response type:
None
14B Dubbo - People mover
Response type:
None
14C Dubbo - Mini Bus
Response type:
None
14D Dubbo - Wheelchair Vehicle 1 - 3
Response type:
None
15 - Fairfield
15A Fairfield - Sedan
Response type:
None
15B Fairfield - People mover
Response type:
None
15C Fairfield - Mini Bus
Response type:
None
15D Fairfield - Wheelchair Vehicle 1 - 3
Response type:
None
16 - Granville
16A Granville - Sedan
Response type:
None
16B Granville - People mover
Response type:
None
16C Granville - Mini bus
Response type:
None
16D Granville - Wheelchair Vehicle 1 - 3
Response type:
None
17 - Griffith
17A Griffith - Sedan
Response type:
None
17B Griffith - People mover
Response type:
None
17C Griffith - Mini bus
Response type:
None
17D Griffith - Wheelchair Vehicle 1 - 3
Response type:
None
18 - Hornsby
18A Hornsby - Sedan
Response type:
None
18B Hornsby - People mover
Response type:
None
18C Hornsby - Mini bus
Response type:
None
18D Hornsby - Wheelchair Vehicle 1 - 3
Response type:
None
19 - Lake Macquarie
19A Lake Macquarie - Sedan
Response type:
None
19B Lake Macquarie - People mover
Response type:
None
19C Lake Macquarie - Mini bus
Response type:
None
19D Lake Macquarie - Wheelchair Vehicle 1 - 3
Response type:
None
20 - Lismore
20A Lismore - Sedan
Response type:
None
20B Lismore - People mover
Response type:
None
20C Lismore - Mini bus
Response type:
None
20D Lismore - Wheelchair Vehicle 1 - 3
Response type:
None
21 - Liverpool
21A Liverpool - Sedan
Response type:
None
21B Liverpool - People mover
Response type:
None
21C Liverpool - Mini bus
Response type:
None
21D Liverpool - Wheelchair Vehicle 1 - 3
Response type:
None
22 - Maitland
22A Maitland - Sedan
Response type:
None
22B Maitland - People mover
Response type:
None
22C Maitland - Mini bus
Response type:
None
22D Maitland - Wheelchair Vehicle 1 - 3
Response type:
None
23 - Moree
23A Moree - Sedan
Response type:
None
23B Moree - People mover
Response type:
None
23C Moree - Mini bus
Response type:
None
23D Moree - Wheelchair Vehicle 1 - 3
Response type:
None
24 - Mount Druitt
24A Mount Druitt - Sedan
Response type:
None
24B Mount Druitt - People mover
Response type:
None
24C Mount Druitt - Mini bus
Response type:
None
24D Mount Druitt - Wheelchair Vehicle 1 -3
Response type:
None
25 - Muswellbrook
25A Muswellbrook - Sedan
Response type:
None
25B Muswellbrook - People mover
Response type:
None
25C Muswellbrook - Mini bus
Response type:
None
25D Muswellbrook - Wheelchair Vehicle 1 - 3
Response type:
None
26 - Newcastle
26A Newcastle - Sedan
Response type:
None
26B Newcastle - People mover
Response type:
None
26C Newcastle - Mini bus
Response type:
None
26D Newcastle - Wheelchair Vehicle 1 - 3
Response type:
None
27 - Northern Beaches
27A Northern Beaches - Sedan
Response type:
None
27B Northern Beaches - People mover
Response type:
None
27C Northern Beaches - Mini bus
Response type:
None
27D Northern Beaches - Wheelchair Vehicle 1 - 3
Response type:
None
28 - Orange
28A Orange - Sedan
Response type:
None
28B Orange - People mover
Response type:
None
28C Orange - Mini bus
Response type:
None
28D Orange - Wheelchair Vehicle 1 - 3
Response type:
None
29 - Parramatta
29A Parramatta - Sedan
Response type:
None
29B Parramatta - People mover
Response type:
None
29C Parramatta - Mini bus
Response type:
None
29D Parramatta - Wheelchair Vehicle 1 - 3
Response type:
None
30 - Penrith
30A Penrith - Sedan
Response type:
None
30B Penrith - People mover
Response type:
None
30C Penrith - Mini bus
Response type:
None
30D Penrith - Wheelchair Vehicle 1 - 3
Response type:
None
31 - Port Jackson
31A Port Jackson - Sedan
Response type:
None
31B Port Jackson - People mover
Response type:
None
31C Port Jackson - Mini bus
Response type:
None
31D Port Jackson - Wheelchair Vehicle 1 - 3
Response type:
None
32 - Port Macquarie
32A Port Macquarie - Sedan
Response type:
None
32B Port Macquarie - People mover
Response type:
None
32C Port Macquarie - Mini bus
Response type:
None
32D Port Macquarie - Wheelchair Vehicle 1 - 3
Response type:
None
33 - Queanbeyan
33A Queanbeyan - Sedan
Response type:
None
33B Queanbeyan - People mover
Response type:
None
33C Queanbeyan - Mini bus
Response type:
None
33D Queanbeyan - Wheelchair Vehicle 1 - 3
Response type:
None
34 - Ryde
34A Ryde - Sedan
Response type:
None
34B Ryde - People mover
Response type:
None
34C Ryde - Mini bus
Response type:
None
34D Ryde - Wheelchair Vehicle 1 - 3
Response type:
None
35 - Shellharbour
35A Shellharbour - Sedan
Response type:
None
35B Shellharbour - People mover
Response type:
None
35C Shellharbour - Mini bus
Response type:
None
35D Shellharbour - Wheelchair Vehicle 1 - 3
Response type:
None
36 - St George
36A St George - Sedan
Response type:
None
36B St George - People mover
Response type:
None
36C St George - Mini bus
Response type:
None
36D St George - Wheelchair Vehicle 1 - 3
Response type:
None
37 - Sutherland
37A Sutherland - Sedan
Response type:
None
37B Sutherland - People mover
Response type:
None
37C Sutherland - Mini bus
Response type:
None
37D Sutherland - Wheelchair Vehicle 1 - 3
Response type:
None
38 - Tamworth
38A Tamworth - Sedan
Response type:
None
38B Tamworth - People mover
Response type:
None
38C Tamworth - Mini bus
Response type:
None
38D Tamworth - Wheelchair Vehicle 1 - 3
Response type:
None
39 - Taree
39A Taree - Sedan
Response type:
None
39B Taree - People mover
Response type:
None
39C Taree - Mini bus
Response type:
None
39D Taree - Wheelchair Vehicle 1 - 3
Response type:
None
Tweed Heads/Ballina
40A Tweed Heads / Ballina - Sedan
Response type:
None
40B Tweed Heads / Ballina - People mover
Response type:
None
40C Tweed Heads / Ballina - Mini bus
Response type:
None
40D Tweed Heads / Ballina - Wheelchair Vehicle 1 - 3
Response type:
None
41 - Wagga Wagga
41A Wagga Wagga - Sedan
Response type:
None
41B Wagga Wagga - People mover
Response type:
None
41C Wagga Wagga - Mini bus
Response type:
None
41D Wagga Wagga - Wheelchair Vehicle 1 - 3
Response type:
None
42 - Windsor
42A Windsor - Sedan
Response type:
None
42B Windsor - People mover
Response type:
None
42C Windsor - Mini bus
Response type:
None
42D Windsor - Wheelchair Vehicle 1 - 3
Response type:
None
43 - Wollongong
43A Wollongong - Sedan
Response type:
None
43B Wollongong - People mover
Response type:
None
43C Wollongong - Mini bus
Response type:
None
43D Wollongong - Wheelchair Vehicle 1 - 3
Response type:
None
Terms and conditions
-
2024 ASTP Agreement2024-ASTP-AGREEMENT---INDIVIDUAL-TEMPLATE.pdf (PDF, 504 kb)
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